Employment Opportunities >> Senior Executive Assistant - North Branch, MN
Senior Executive Assistant - North Branch, MN
Summary
Title:Senior Executive Assistant - North Branch, MN
ID:1053
Location:North Branch, MN
Department:Administrative
Description

ORGANIZATION: Family Pathways

POSITION TITLE: Senior Executive Assistant
CLOSING DATE DEADLINE: Open Until Filled

TYPE: Full Time | Exempt | Salaried

REPORTS TO: Chief Executive Officer

SALARY: Commensurate salary with experience and Family Pathways pay structure

ORGANIZATIONAL MISSION: Family Pathways works with communities to develop supportive, caring relationships to help people meet their basic needs. This is done by offering a safety-net of essential services.

 

POSITION OBJECTIVE: The Executive Assistant has a primary responsibility to the CEO by providing high level administrative support, growing the CEO’s capacity to be strategic and focused in leading the executive team - and all staff - to accomplish the organization’s strategic vision, goals and objectives, and fulfill the organization’s mission through programs.

POSITION RESPONSIBILITIES

 

Administrative (100%)

  • Coordinate executive communications, including phone, email, social media for internal (staff, volunteers, board, etc.) and external (funders, peer organizations, elected officials and other partners) stakeholders
  • Manage CEO schedule, including meetings, appointments and travel
  • Arrange opportunities and events for CEO to establish and steward relationships: community, partner, fundraising and staff or volunteer appreciation
  • Prepare internal and external organizational documents, memos and reports for CEO, director team and partners
  • Prepare for meetings - board, team, committee and partner – including room arrangements, food/beverage, agendas, minutes, presentations, supplements, material prep. Record minutes where appropriate. Coordinate follow up on action items
  • Conduct research, review data, analyze and prepare documents for review and presentation by CEO, board, leadership and committees
  • Establish file naming standards. Maintain an organized electronic and/or filing system of paper and electronic documents. Retrieve such documents
  • Review organizational policies on approved schedule, and make recommendations based on best practices and emerging standards
  • Facilitate organization’s periodic review for meeting Charities Review Council standards
  • Provide support to CEO and leadership during the organization’s strategic planning process and annual review of the plan
  • Manage records database(s) where necessary
  • Other duties as deemed essential

 

EDUCATION AND EXPERIENCE:
 

Required:

§ Minimum associates degree and five years of senior executive administrative experience

§ Proficiency in Microsoft Office, Outlook, and Adobe products

§ Proficiency in social media, including LinkedIn, Twitter and Facebook

§ Passion for working for a mission-based organization

§ Desire to work as a member of a team and promoting that team’s guiding principles

§ Motivated self-starter who thrives on working in a space of innovation

§ Uphold a strict level of confidentiality

§ Develop and sustain a level of professionalism among staff, partners and clientele

§ Ability to plan, direct and review the work of others with confidence and clarity

§ High attention to detail and flexible in nature

§ Ability to work well under pressure and manage multiple projects and deadlines

§ Ability to work with sensitive and/or confidential matters

§ Exceptional written, verbal and interpersonal communication skills; excellent listening skills

§ Position requires ability to sit for extended periods of time, close vision, ability to adjust focus and see color

Family Pathways is an Equal Opportunity Employer

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for their job. Duties, responsibilities, and activities may change at any time with or without notice.

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